Reality Bytes

Recently back from a week long jaunt in Northern Colorado, I was anxious to begin editing new photos and updating stock agencies. Little did I know that my photography world would take a 90 degree turn.

First, let me say, if you are using a computer and don’t have a backup strategy for your image files, you are going to pay the price sooner or later. I have a backup strategy. A series of 1-3 terabyte external USB drives. I’m religious about backing up my business files at least weekly. I thought I was being religious about backing up my image files too.

For the majority of today’s photographers relying on computers is a must. I’ve gone through 4 different computers in my studio over the past 15 years or so. My current configuration in the studio is a PC that I built from scratch. I have roughly 19 Terabytes of hard drive storage attached to an i7 based motherboard with 64 gigs of ram and a dual monitor setup.

With all of those hard drives, a failure is inevitable and those failures will occur when you are not paying attention more often than not. The real question is how well you’ve backed up your images.

My images are kept in directories by subject matter and sub-directories by year. Most of my cataloging is done via Adobe Lightroom so along with my image files are xmp sidecar files that define all the editing I’ve done to each file. All told, I have about 50 different active Lightroom catalogs scattered among multiple hard drives in my computer.

The day after I returned home from Northern Colorado I was anxious to begin editing my latest batch of moose photos. I downloaded the new images to a directory on one of my 3 terabyte hard drives and imported them into Lightroom and started mining the best shots for editing and uploading to my services. On the sixth image, things went south. I could no longer access the hard drive I was working from and that hard drive contained a lot of my wildlife photos. Close to 70,000 images in total.

A quick scan indicated that the computer still recognized the presence of the drive but the drive was corrupted somehow. The utilities built into Windows 10 are not very robust. I couldn’t solve the problem without some type of advanced intervention. The first thing I did was go to Best Buy and purchase a new 4 terabyte hard drive. It installed easily and after a few minutes partitioning and formatting the drive, I was ready to restore my backups.

When I accessed my backup drives what I discovered was deflating. Yes, I had backups but many of them were not very current with most ending in early 2018. Any images stored on the failed drive that were newer than February were not backed up, except to two catalogs that I had recently backed up. Catalogs that I had been working on. Out of sight, out of mind. I had failed to keep all the backups current and in one instance I could not find an entire catalog of Bighorn Sheep in the backups. My heart sank. Over 10,000 photographs gone forever, or so I thought. I restored what I could and began coming to grips with my oversight.

Once I had restored my backup files to the new drive, I began the process of trying to recover the defective hard drive. I was lucky. I found a utility called TestDisk.

TestDisk is a freeware utility written by Christophe Grenier at www.cgsecurity.org. It runs in a DOS window and is a very basic non GUI interface. TestDisk found my hard drive and I was able to scan the contents of the inaccessible disk. I was also able to get a clue as to what happened. It appeared that a recent update to Windows 10 may have spurred this problem on. I found numerous Windows swap files on the hard drive and I had specifically told Windows not to use that hard drive for a paging file. Somehow, Windows began barfing swap files on to the drive and it corrupted the boot sector. The drive light was staying on all the time and disk activity was reporting at 100% on the idle drive.

Using TestDisk, I was able to locate all of my photographs stored on the defective drive and able to copy them to the new drive. Time consuming to say the least, I was able to recover everything I needed from the bad drive, along with the xmp files that contained my Lightroom edits.

What I learned is what I already knew. Keep your backups current. If you aren’t backing up your photos you will eventually lose them. Digital storage is temporary. My slack attitude about staying current with my backup routine almost wiped out years of work. All because I lulled myself into forgetting to do the necessary computer work to insure there were second copies of everything I had.

So, guess what I’m doing today? I’m backing up all of my files, one catalog at a time. It will take several days to accomplish, or should I say nights. I’ll begin a backup in the evening when I’m done working for the day and let the computer groan away copying everything to external hard drives while I sleep.

My advice to you. Back your images up now. You could wake up in the morning with a good backup or you could wake up to a crashed hard drive and lots of missing photos. Windows won’t alert you until it’s too late.